Leaders are at the position not to simply delegate, but also empower the people that are under them. If one wants to have the desired results from the tasks that he gives to his employees or subordinates, then he has to make sure that he knows how to properly give instructions to them. So as someone who is in a leadership position, he has to make sure that he will begin improving instruction giving.
The art of delegation first lies in the subtle art of proper communication. One has to know how to properly communicate the message to the people under him in a way that is clear, concise, and understandable. This will make him be able to do better in work and also avoid miscommunications of any kind with people.
Now, if one wants to be a good leader, then one has to first start changing his mindset and stop thinking that his subordinates are expected to know things they do not know. The problem with most managers is that they expect their employees to know things that were not even taught to them yet. An example would be the jargon and the SOPs that the company has. The first step is to first stop using so much jargon and start with the training.
Second, one has to focus on training and orientation. As early as the start, leaders or bosses already have to start training the subordinates of what is to be expected of them so that they will understand instructions in the future. As stated above, do not assume that subordinates know what to do even before being oriented or trained.
When one gives instructions, it is advised that one do it step by step so that his subordinates can follow it. Making it step by step prevents confusion on what exactly should be done. Another thing to take note of is to always be patient when explaining the instructions as to not miss anything.
It is also good if one can make a copy of the task and the instructions so that there will be no pinpointing if the task is not done. For small tasks, one does not need to shoot emails or anything, but for the bigger ones, emailing the nature of the task and instructions is an SOP. This ensures that the boss will know who takes responsibility.
Finally, as a leader, one has to create the culture of openness and cultivate the attitude of asking questions no matter how stupid they may sound. The failure of most leaders is that they criticize their people for asking amateurish questions which will eventually make them scared to ask anything at all. Cultivating a clear path of communication is the best way to good results.
As one can see, giving instructions is not just about telling people to do this and to do that. Rather, it is about communicating to people what exactly should be done and having them learn what to do. As long as a leader knows how to instruct his people properly, then his people will definitely be able to produce good results that are up to standard or even better.
The art of delegation first lies in the subtle art of proper communication. One has to know how to properly communicate the message to the people under him in a way that is clear, concise, and understandable. This will make him be able to do better in work and also avoid miscommunications of any kind with people.
Now, if one wants to be a good leader, then one has to first start changing his mindset and stop thinking that his subordinates are expected to know things they do not know. The problem with most managers is that they expect their employees to know things that were not even taught to them yet. An example would be the jargon and the SOPs that the company has. The first step is to first stop using so much jargon and start with the training.
Second, one has to focus on training and orientation. As early as the start, leaders or bosses already have to start training the subordinates of what is to be expected of them so that they will understand instructions in the future. As stated above, do not assume that subordinates know what to do even before being oriented or trained.
When one gives instructions, it is advised that one do it step by step so that his subordinates can follow it. Making it step by step prevents confusion on what exactly should be done. Another thing to take note of is to always be patient when explaining the instructions as to not miss anything.
It is also good if one can make a copy of the task and the instructions so that there will be no pinpointing if the task is not done. For small tasks, one does not need to shoot emails or anything, but for the bigger ones, emailing the nature of the task and instructions is an SOP. This ensures that the boss will know who takes responsibility.
Finally, as a leader, one has to create the culture of openness and cultivate the attitude of asking questions no matter how stupid they may sound. The failure of most leaders is that they criticize their people for asking amateurish questions which will eventually make them scared to ask anything at all. Cultivating a clear path of communication is the best way to good results.
As one can see, giving instructions is not just about telling people to do this and to do that. Rather, it is about communicating to people what exactly should be done and having them learn what to do. As long as a leader knows how to instruct his people properly, then his people will definitely be able to produce good results that are up to standard or even better.
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